Date of Posting: Monday, January 27, 2025
Department: City Clerk/Chief of Elections
Job Title: Election Coordinator
Vacancies: One (1) Permanent Full-time
Union Eligible: IUE-CWA Local 261
Work hours: City Hall Hours
Salary Range
Year 1: $50,284.01-$62,855.01
Year 2: $52,354.00-$65,442.50
Year 3: $56,877.46-$71,096.83
(Salary determined by educational attainment per collective bargaining agreement with IUE-CWA Local 261)
OVERVIEW:
The Election Coordinator undertakes and coordinates tasks associated with Federal, State and Municipal Elections conducted in the City of Lynn. Works with vendors and city departments to schedule and set up polling locations for each election. Recruits, hires and schedules Poll Workers to cover each election. Assists with all aspects of the election process. Understands and can undertake all of the functions of the Election process in order to effectively assist citizens, candidates, board and commission members, vendors and city staff on the telephone, via email and at the office counter.
Duties include, but not limited to:
• Coordinate and staff voter registration sessions throughout the year.
• Must have ability to learn and work independently on VRIS and to process downloads, new voters and interact with the Massachusetts Election Division.
• Is responsible to ensure that the annual street listing is complete. Makes necessary purges of non-responsive residents and voters in a timely fashion.
• Works with vendors and city departments to schedule and set up polling locations and recruits, hires, schedules, trains and communicates with poll workers to cover each election.
• Prepares ballot test packs for Image Cast and Automark machines. Assists with testing of Image Cast and Automark and can make technical adjustments if necessary. Coordinates distribution of ballot transfer cases, Image Cast machines and Automark machines to precinct and polling place. Schedules machine maintenance and replenishes materials as needed.
• Organizes, prepares and packs election materials and supplies to be delivered to each polling place.
• Assists with preparation of all related election spreadsheets and precinct checklists, precinct books and materials. Includes preparation and set up for election night vote tallying results and preparation and reporting of election results for certification.
• Is responsible for checking polling locations as needed for election set up and break down.
Requirements:
A basic knowledge of Massachusetts Election Laws; the ability to respectfully interact with the general public in addressing their business with the Elections Office; a valid driver’s license; Must have strong computer skills and be proficient in Microsoft Office programs, particularly Excel, Word, and Access.
Ability to lift over 30lbs; Maneuver and carry election equipment and stand for long periods of time.
Bilingual/bicultural candidates strongly encouraged to apply. When applicants are substantially similar in terms of qualifications, preference will be given to candidates who have resided in the City of Lynn for a continuous twelve-month period prior to the date of posting.
How To Apply
A completed application can be submitted via:
- Email ([email protected])
- Regular Post
- In-Person at the Personnel Department, Room 307 in Lynn City Hall
If submitting via e-mail, please include the “JOB TITLE” in the subject line. Application review will begin immediately and continue through Friday, February 7, 2025. Applications must be received by February 7th in order to be considered.
Job Title: "Election Coordinator"
CLOSING DATE: FRIDAY, FEBRUARY 7, 2025
* When applicants are substantially similar in terms of qualifications, preference will be given to candidates who have resided in the City of Lynn for a continuous twelve-month period prior to the date of posting.
The City of Lynn is an Equal Opportunity Employer!
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If you have any questions about the application process or need assistance, please call (781) 598-4000 or email us at [email protected].