Head Clerk

Posting Date: September 16, 2024

Department: Inspectional Services Department
Job Title: Head Clerk
Union Eligible: AFSCME Local 193
Hours: City Hall Hours

Salary
1st Year - $51,542.02
2nd Year - $53,406.29
3rd Year - $58,020.70

Duties, Qualifications and Requirements
As directed by the ISD Coordinator, perform the following:

- Type all permits and correspondence relative to Inspectional Services, file and record permits as needed.
- Send monthly reports of New Buildings, and Alterations, Demolitions and Pool permits to Washington and Dodge reports.
- Number, tag and file all plans in Plan Vault. Record all new and alteration permits. Have knowledge of payroll records and record same.
- Type ISD correspondence, complaint letters, reports, etc.
- Answer telephone and attend to individuals seeking assistance or services in ISD.
- Take charge of clerical work, filing, bookkeeping, typing as required to obtain State and Federal Aid for school contraction and alterations on existing schools.
- Record cash receipts.
- Type advertising pertaining to ISD for newspapers.
- Type and file correspondence and keep records pertaining to Lodging Houses and all buildings rewiring a Certificate of Inspection.
- Responsible for turning in money to Treasurers Office for all money taken in by the department.
- Keep records and type reports of building permits and type and mail monthly reports of permits issued to the Department of Labor and Statistics.
- Updating electronic ISD records.
- Tracking budget with regard to paying of bills and requisitions.
- Any and all other clerical tasks as needed.
- Assume responsibility in the absence of the ISD Coordinator.

Employee will perform all duties required of the Inspectional Services administration within the Head Clerk classification.

*Please note that the salary scale for this position is based on contractually negotiated rates between the City and AFSCME Local 193 for Fiscal Year 2025.

How To Apply
A completed application, can be submitted via:

- Email ([email protected])
- Regular Post
- In-Person at the Personnel Department, Room 307 in Lynn City Hall

If submitting via e-mail, please include the “JOB TITLE” in the subject line.
Applications are accepted on a rolling basis. Candidates will be considered as opportunities arise.

Job Title: “ISD Head Clerk"

PREFERRED APPLICATION DATE: OCTOBER 1ST

* The Lynn City Council has approved a home rule petition to the Massachusetts Legislature that would amend the Lynn City Charter to remove this residency requirement but affirm preference in hiring for Lynn residents.

The City of Lynn is an Equal Opportunity Employer!
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If you have any questions about the application process or need assistance, please call (781) 586-4000 or email us at [email protected].