ISD Head Clerk

Posting Date: Thursday, March 6, 2025

Department: Inspectional Services
Job Title: Head Clerk
Vacancies: One (1) Permanent Full-time
Union Eligible: AFSCME Local 193
Work hours: City Hall Hours

Salary
1st Year--$51,542.02
2nd Year--$53,406.29
3rd Year--$58,020.70

Duties and Qualifications:
As directed by the ISD Coordinator, perform the following:

• Type all permits and correspondence relative to Inspectional Services, file and record permits as needed.
• Send monthly reports of New Buildings, and Alterations, Demolitions and Pool permits to Washington and Dodge reports.
• Number, tag and file all plans in Plan Vault. Record all new and alteration permits. Have knowledge of payroll records and record same.
• Type ISD correspondence, complaint letters, reports, etc.
• Answer telephone and attend to individuals seeking assistance or services in ISD.
• Take charge of clerical work, filing, bookkeeping, typing as required to obtain State and Federal Aid for school contraction and alterations on existing schools.
• Record cash receipts.
• Type advertising pertaining to ISD for newspapers.
• Type and file correspondence and keep records pertaining to Lodging Houses and all buildings rewiring a Certificate of Inspection.
• Responsible for turning in money to Treasurers Office for all money taken in by the department.
• Keep records and type reports of building permits and type and mail monthly reports of permits issued to Department of Labor and Statistics.
• Updating electronic ISD records.
• Tracking budget with regard to paying of bills and requisitions.
• Any and all other clerical tasks as needed.
• Assume responsibility in the absence of the ISD Coordinator.
• Bilingual/bicultural candidates strongly encouraged to apply.

Employee will perform all duties required of the Inspectional Services administration within the Head Clerk classification.

*Please note that the salary scale for this position is based on contractually negotiated rates between the City and AFSCME Local 193 for Fiscal Year 2025.

How To Apply
A completed application, can be submitted via:

- Email ([email protected])
- Regular Post
- In-Person at the Personnel Department, Room 307 in Lynn City Hall

If submitting via e-mail, please include the “JOB TITLE” in the subject line. Applications must be received by Wednesday, March 19, 2025 in order to be considered.

Job Title: "ISD Head Clerk"

CLOSING DATE: WEDNESDAY, MARCH 19, 2025

* When applicants are substantially similar in terms of qualifications, preference will be given to candidates who have resided in the City of Lynn for a continuous twelve-month period prior to the date of posting.

The City of Lynn is an Equal Opportunity Employer!
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If you have any questions about the application process or need assistance, please call (781) 598-4000 or email us at [email protected].